2021 Conference Schedule and Handouts

Conference Introduction
Presented by: Federico Martinez-Garcia Jr

Introduction to Kraemer Copyright Conference plus other announcements.

Pre-Conference - Copyright Sandal Camp 101
Presented by: Kyle K. Courtney & Sandra Aya Enimil

This session is designed for individuals with limited previous exposure to copyright law. It will cover copyrightability, the public domain, authorship, and the rights of both users and copyright holders. Participants will have the opportunity to apply what they've learned to a series of hypothetical scenarios.

Break

Keynote Presentation: Education and Engagement: Revisiting the Role of Authors Rights in Open Access
Presented by: Pia Hunter
Track: Open Access

Transformative agreements and institutional advances in Open Access (OA) continue to shape academic publishing, and the growth and progress of the OA movement seems steady and promising. However, for a variety of reasons, some academic authors remain hesitant to submit their work to OA publications. This session will discuss why some authors are reluctant to embrace OA publishing and identify potential strategies to engage and support authors as they develop agency over their work.

The State of Copyright Education in the Wild Wild West
Presented by: Karen Grondin, Rachel Bridgewater, Patrick Newell, & Anali Maughan Perry
Track: Open Access

Very little data has been gathered on how library personnel understand copyright law and their role in interpreting it as part of their daily work. UNTIL NOW! To help fill this gap, librarians from California State University Chico, Portland Community College, and Arizona State University received an IMLS grant to investigate copyright education needs and barriers in the 13 states in the Western United States. Unlike previous related studies, we sought responses from all types of libraries, library workers, and traditionally underrepresented groups. The presenters conducted surveys and focus groups with library personnel regarding their prior copyright education; the need for additional education or training; and perceived barriers to accessing that education. In this session, we will discuss our results and talk about our plans for the future. We will also seek input from attendees on their experiences and ideas, and provide opportunities for exploration.

Accessing the Impact of Open Access Resources on Low Income Researchers in South East Nigeria
Presented by: Madukwe Atkinson, Omile Jennifer Somtochukwu, Chinedu Omenugha, Justina Ogochukwu Osonwa, & Chikezie Maureen
Track: Open Access

If your organization is interested in uncovering public domain content in your collections, this talk is for you. The public domain exists to balance the rights of authors/creators and users of creative content. Most works published in the US in 1924, or earlier, are now part of the public domain and works will be added to the public domain every year. Many cultural heritage institutions have digitized parts of their collections and made them available online. Several of these institutions are considering projects to evaluate rights information for persons interested in reusing the content. With the opening of the public domain, clarifying rights can also reveal public domain materials. This talk will provide an overview of the public domain and offer some suggestions and recommendations on what to consider if your organization plans to start a rights review initiative.

Lunch Break

Keynote Panel: Open Access, Information Justice, and the Quest for Equality
Presented by: Kenneth Crews & Kevin Smith
Track: Open Access

For years we have focused advocacy for open access on a narrative about citation rates and achieving greater impact. This focus has had some success, but it is limited, and it reenforces the fundamental prestige economy that dominates in the academy. Copyright has not been a neutral force in this view of academic success. Drawing on the work of Kathleen Fitzpatrick and others, this presentation seeks a new narrative for open access, which tries to look differently at the problem to which OA is a solution.

Streamlining Streaming: Copyright, Licensing and Processing Patron Requests for Video Content
Presented by: Tammy Ravas & Xavier Kneedler-Shorten
Track: Licensing Track

Instructors have increasingly relied on streaming video for course materials well before COVID-19. The pandemic served to amplify this need as quarantine restrictions were implemented on physical materials. Instructors used our course reserves service to present physical films in their face-to-face classes, but new precautions by campus required all courses to move online in the middle of Spring 2020. Instructor requests for streaming video dramatically increased and our library only had a small number of personnel to process them. Obtaining streaming versions of films can be difficult due to copyright, licensing, and related technological issues. The first step is to find a vendor who can provide licensed streamed access to the film in some manner. While there have been more options for libraries to purchase licensed access to streaming films, there are still numerous films that are not available through such vendors. Library employees across a couple of departments devised a new workflow to handle the increased number of requests for streaming videos. All library employees involved in this process then needed to obtain a basic and shared knowledge of copyright and licensing related to streaming videos; they also needed to be able to communicate such knowledge effectively to those requesting such content. Instructors immediately used this new workflow after its launch to campus. Its usage continued throughout the semester and has successfully continued into the following Spring 2021 semester. This presentation reflects the knowledge we gained in devising and learning this new process.

Lightning Talks

Copyright + Open Access for Undergrads: A Meet-Cute in the Making
Presented by: Emily Kilcer & Lindsay Van Berkom
Track: Open Track

In 2018, the University at Albany’s (UAlbany) Honors College moved their undergraduate honors theses from their home on the Honors College website to the University’s open access repository, Scholars Archive (https://scholarsarchive.library.albany.edu/). This successful switch afforded valuable student scholarship broader visibility, readership metrics, and more robust preservation. Today, this collection houses some of the repository’s most downloaded works (see, e.g., https://scholarsarchive.library.albany.edu/honorscollege_anthro/1/). Building on our successful partnership with the Honors College on this initiative, UAlbany’s Repository Manager and Scholarly Communication Librarian recognized we had a responsibility, and opportunity, to better educate undergraduates in advance of their submitting honors theses for open distribution in the University’s repository. From issues related to proper attribution, fair use, and navigating author rights and non-exclusive licensing, this undergraduate cohort is particularly well served by having a more refined understanding of copyright decision making, which they will carry with them on to graduate programs and future employment.

Progress Report: Adding Standardized Rights Statements to an Institutional Repository
Presented by: Helen Baer
Track: Open Track

In conjunction with a platform migration, the Colorado State University Libraries began applying standardized rights statements to 85,000 repository records for digitized archives and special collections material in the spring of 2021. Prior to this date, the CSU Libraries did not use rights statements consistently, and most of its DPLA rights statements were "copyright not evaluated." CSU's Office of General Counsel approved a set of new standardized rights statements in February 2021, and remediation work began in March. In this lightning talk I will discuss how the new rights statements were drafted, the process of obtaining approval, the mechanics of updating the records, and the early results of the project such as which types of records were most likely to need updating.

Break

Public Domain and Paywalled: Copyright Statements on Journal Articles by U.S. Government Employees
Philip Young & Jimmy Ghaphery
Track: Open Track

Works by United States government employees are generally in the public domain within the U.S. This presentation will discuss an ongoing study of the copyright designations on journal articles authored or co-authored by U.S. government employees. The study specifically looks at journal articles published in 2019 from authors affiliated with the National Cancer Institute or the U.S. Department of Agriculture. Using a random sample from articles meeting this criteria from the Web of Science journal index, the authors are discovering myriad and often inconsistent ways in which publishers express the copyright of these articles. The presentation will surface trends in the copyright labeling of these articles with regard to accuracy, variety of copyright designation, and disciplinary differences. The presentation will also discuss implications for librarians, readers, and authors with specific regard toward open sharing and repurposing of these works that should be in the U.S. public domain.

Opening State Roadways to Open Access Across Florida
Presented by: Rebel Cummings-Sauls
Track: Open Access

During this session attendees will overview state strategies implemented in Florida that have opened pathways to hosting and discovery of open access content for public post-secondary higher education institutions. Through central, state support and service efforts institutions are provided shared resources, equal opportunity, and increased visibility of their local efforts. This session will overview the statewide efforts over the past decade or more, providing structure and guidance to attendees in providing open roads to open access in their own states.

Conference Introduction
Presented by: Federico Martinez-Garcia Jr

Introduction to Kraemer Copyright Conference plus other announcements.

Pre-Conference - Licensing in Open Access Contexts
Presented by: Nancy Sims
Track: Open Access

This session will explore some of the options for open licenses in open access contexts, primarily from the perspectives of authors and library publishers. We will look at Creative Commons licenses, some other licenses that may appear in this space, and open access approaches that don't include open licenses. We will also consider some of the potentially surprising effects and outcomes of some open licenses.

Break

Keynote Presentation: Drafting Digital Ownership: State Law, eBooks, Copyright & Licensing
Presented by: Kyle Courtney

Licensing is eviscerating the mission of libraries, archives, and other cultural intuitions. These institutions' ability to serve their communities is often hindered by the restrictive licenses that publishers place on eBooks. Nearly all the major publishers charge libraries higher licensing fees than the consumer prices for the same material, and place strict limitations on how the licensed content can be shared or loaned. And, of course, each license does not confer any ownership under first sale - the eBook deals are restrictive rentals to the eBooks, at best. Additionally, some publishers even refuse to license eBooks to libraries altogether. As a result, many communities lack meaningful access to books needed for education, research, and entertainment. And library budgets, often funded by tax dollars, are severely impacted by these excessive licensing fees, and libraries simply cannot loan and preserve these books for their patrons. However, states such as Rhode Island, New York, and Maryland represent a new hopeful front in the eBook licensing problem: state contract and consumer protection laws. Join this session for a discussion of the new bills and laws that are using state law to assert that publishers must sell their digital books to libraries under “reasonable terms'' reflective of the public interest served by equal access to information.

Lightning Talks

Copyright in a Post-COVID World: How Remote Teaching Has Informed Copyright and Licensing Support
Presented by: Sarah Norris
Track: Open Track

The COVID-19 pandemic rapidly changed the teaching environment and has provided both challenges and opportunities for copyright and licensing support. This lightning talk will reflect on the public health crisis’s impact on online teaching, explore copyright and licensing challenges faced by educators, share examples from the University of Central Florida, and provide best practices and tips for outreach and support for those who facilitate copyright information at their institution. It will also reflect on how the pandemic has provided increased interest in open access materials, including openly licensed works and open educational resources, and it will also highlight solutions, such as Controlled Digital Lending, that support online teaching in new and innovative ways.

Fascinating Rhythm: Converting a Public Domain Celebration During Covid-19
Presented by: Teresa Schultz
Track: Open Track

This lightning presentation will detail how librarians worked to convert what was going to be a live, in-person event celebrating the public domain to a long-term, asynchronous website. In 2019, librarians at the University of Nevada, Reno decided to celebrate works that had newly entered the public domain that year by inviting students and faculty to perform some of these works, including music and readings from books, at a public concert. They decided to repeat the event again in April 2020 and were in the final stages of planning it when Covid-19 hit, forcing the cancellation of all remaining public events, including the public domain celebration. After realizing in-person events likely would also not be allowed in Fall 2020, the librarians decided to instead ask their student and faculty presenters to record themselves giving their presentation, and to add these to a website celebrating the public domain. Along with discussing the process for this website, the presentation will also cover how the website was received and plans to build on it in the future.

Lightning Talks

Copyright for New Faculty: What and Why?
Presented by: Sarah Paige
Track: Open Track

"Eastern Florida State College is a medium-sized (10,750 FTE) community college with four campuses located in Brevard County, FL. In the last decade, a group of tenured faculty members created the New Faculty Mentoring Program as a multi-year process to help new instructors learn about EFSC's culture, procedures, and people, and to aid them in gaining tenure. The program has a day-to-day Program Coordinator and a Faculty Mentoring Steering Committee to guide it, and typically contains 8-12 new instructors. In late 2019, the College asked the librarians if any were interested in creating a workshop about Copyright for our instructors. Two librarians stepped up to do so and spent about nine months working with College Administration to first create a Copyright Policy and the College's own Fair Use Analysis Checklist. The presentation discusses what copyright is, its stakeholders, the main exceptions to copyright, and what EFSC has created (Copyright Policy in College's Handbook, Fair Use Analysis Checklist, Copyright LibGuide) to help our faculty fairly use instructional resources within their classes. "

In-House Copyright Education: Notes from the Field
Presented by: Kristy Padron
Track: Open Track

Were you assigned copyright as part of your duties? It's one thing to get your knowledge up to speed, but what about that of your library and during a global pandemic? This lightening talk will introduce the case of an in-house copyright education series that was introduced to an academic library. A library working group was formed to advise on creating a copyright master class series with members with varying levels of copyright knowledge as it applied to their departments. A needs assessment was first implemented followed by series of master classes that addressed the needs. The assessment also revealed that library staff desired low stakes, hands-on discussions of the copyright concepts that applied to their areas and guidance on advising library patrons. This presentation will introduce the models reviewed to create the master class series, sources of information, and the use of active learning techniques in online settings. The master class series is continuing with very positive responses from the faculty. This lightening talk is intended to inform librarians or library staff on ways they can coordinate copyright education within their library and through online settings.

Piloting Copyright Education at Rowan University Libraries: Significance, Lessons Learned and Next Steps
Presented by: Shilpa Rele & Bret McCandless
Track: Open Track

Rowan University, located in Glassboro New Jersey, received an R2 Carnegie classification in 2018. The University has seen tremendous growth in the past few years not just with the addition of two medical schools, but with a significant increase in new faculty hires, expansion of graduate programs and sponsored research funding. This increase has resulted in a proportional increase in demand for and support of digital and research services, and recently during the pandemic, an increase in support for copyright education as it relates to remote teaching and learning. Rowan University Libraries responded to these recent requests from its community by developing a Copyright Libguide and a series of copyright workshops (drawing inspiration from presentations at the 2020 Kraemer Copyright Conference) for Spring 2021. The goal of the workshop series is to educate members of the Rowan community about copyright and how it intersects and impacts their teaching, learning, creative and research activities. The three sessions offered in Spring 2021 were Copyright 101, Fair Use and Instruction, and Creative Commons Licenses, and utilized active learning strategies. This talk will outline selecting relevant content, designing activities, marketing to interested constituents, a brief analysis of our successes and lessons learned, and strategies for future campus partnerships and implementations for copyright education.

Lunch Break

Keynote Presentation: The Pandemic Stress-Test for Open Access
Presented by: Kenneth Crews
Track: Open Access

As the doors closed on our libraries and campuses, online services of every variety gained escalating importance. Around the world, everyone had to move swiftly, as few would have otherwise tolerated, to find a comfort zone with online learning, database searches, and ebook downloads. Even in the face of brutal budget slashes, libraries and technology services were required to accelerate their services and find new means to deliver content – which also required new understandings and applications of old rules of copyright. But the real test lies ahead. How can we continue using the vast resources developed after the pandemic actually subsides? What lessons from the pressures of 2020 can we carry forward into the years ahead?

Meeting them where they're at: Developing tools to meet your faculty's copyright education needs
Presented by: Jessica Lee & Amy Chew
Track: Open Track

Since 2017, Valdosta State University librarians have been working on educating faculty on the importance of copyright and fair use. This presentation will focus on the two surveys we've sent out to faculty (in 2017 and 2021) about copyright education and what their needs are. We will also highlight steps we've taken to provide resources to educate and inform faculty about their options including: a comprehensive libguide, updated reserves procedures, and a consortial effort to include applicable license terms within the OPAC.

Implementing RightsStatements.org in the digital library, and in search engines
Presented by: Kaleena Rivera & Wilhelmina Randtke
Track: Open Track

It has been 5 years since RightsStatements.org debuted in April 2016. These standardized rights disclose the copyright status of digital items via URLs. The use of URLs to share standardized information is familiar to those acquainted with licensing systems such as Creative Commons, though RightStatements.org were created with the sole intention of informing users of copyright and re-use status while utilizing semantic web technology. Once the copyright status of an item is ascertained, rights statements can be comprehensively assigned to items without needing to own the rights to items. Adopting RightsStatements.org at an institution can be an effective means for a digital library to begin incorporating copyright information which can be then be meaningfully used in a search.

In 2019, digital libraries supported by the state-established non-profit Florida Academic Library Services Cooperative (FALSC) implemented RightsStatements.org. Following an announcement by the Digital Public Library of America (DPLA) that RightsStatements.org would become mandatory for contributors, FALSC worked with libraries to solidify technical details behind the scenes and incorporate copyright status into searches. This presentation will cover that process, with emphasis on lessons learned and advice to libraries wishing to add rights statements to materials. Much of this will be through the lived experience of the Florida Gulf Coast University (FGCU) Library. At the FGCU Library, a single librarian was charged with the task of retroactively ascertaining copyright and then apply corresponding RightsStatement.org URLs to hundreds of records. The only means of adopting rights statements in a timely manner was through coordinating with FALSC.

The presentation will also cover how rights statements for digital library materials are used by projects like Europeana and DPLA, specifically being aware of search engines using rights statements and the software meant to interact with them.

Break

(C)offeeright: Conversation and Connections
Presented by: Mariah Lewis

Wind down from the conference with some additional discussion and networking. Non-human copyright enthusiasts also welcome.